Construction import quote readiness check

One controlled specification fixes the exact product, standard or grade, dimensions, finish, and unit used to compare offers.

Example evidence: One controlled schedule or drawing matches the quoted line.

If this is No or Not sure: Request one controlled product schedule and list permitted alternatives separately.

Each offer is converted to the same accepted delivered unit with the same quantity, tolerance, yield, breakage, and waste assumptions.

Example evidence: A worksheet converts both offers to the same usable delivered unit and tolerance.

If this is No or Not sure: Normalize the quotes to one usable delivered unit and tolerance basis.

The commercial line names its Incoterm and place, currency, validity period, and every excluded charge.

Example evidence: The quote names DAP Hamburg site, EUR, its validity date, and excluded charges.

If this is No or Not sure: Request a revised commercial line with the named place and every excluded charge.

Each legal and operating role is named, and any mismatch between the contracting party and payment beneficiary is explained and verified.

Example evidence: The pro forma, contract, registry identity, and beneficiary either match or explain each role.

If this is No or Not sure: Obtain legal identities and resolve every role or beneficiary mismatch before payment.

Every deposit and balance milestone names the verified beneficiary, contractual trigger, evidence release, and exception control.

Example evidence: The contract links each payment milestone to the named beneficiary and evidence release.

If this is No or Not sure: Pause payment until the beneficiary, trigger, and evidence release are reconciled.

The supplier states pack or crate counts, units, dimensions, net and gross weights, and the loading basis used for freight.

Example evidence: A supplier packing list states bundle or crate counts, dimensions, and weights.

If this is No or Not sure: Request the supplier packing list and loading plan.

One route scope identifies collection, main carriage, border or port path, final address, unloading responsibility, and site constraints.

Example evidence: A forwarder scope names pickup, route, final address, unloading, and site limits.

If this is No or Not sure: Ask the forwarder to price one stated route and final-delivery scope.

A candidate classification is tied to the product facts that support it and to the broker, importer, or adviser responsible for confirmation.

Example evidence: The candidate code is linked to product facts and a named broker or importer reviewer.

If this is No or Not sure: Record the candidate code, supporting product facts, and confirmation owner.

Every border and destination cost assumption identifies its source, date, treatment, and responsible reviewer.

Example evidence: A dated assumption sheet cites the source used for each border and destination cost.

If this is No or Not sure: Request a dated customs and destination-cost assumption sheet.

An evidence register identifies each required record, its issuer, date, scope, link to the quoted product, and any gap.

Example evidence: An evidence register names each required document, issuer, date, and missing item.

If this is No or Not sure: Request the evidence register and assign each missing document to its issuer.

One parity table compares identical scope, dates, units, currency assumptions, exclusions, and unresolved lines.

Example evidence: A parity table shows the same columns and flags every unmatched line.

If this is No or Not sure: Build a parity table and mark every non-comparable line.