Download the RFQ worksheet
The CSV separates buyer-controlled inputs, supplier responses, and comparison notes. Import it into Excel, Google Sheets, or a procurement system, then delete fields that genuinely do not apply rather than leaving material scope implicit.
What the template controls
Product equivalence
Drawing/specification revision, intended use, material, dimensions, finish, tolerances, testing, samples, and acceptance criteria.
Commercial scope
Currency, unit basis, quantity breaks, tooling, Incoterm, named place, validity, payment, warranty, and exclusions.
Logistics inputs
Lead time, package count, weights, dimensions, loading pattern, equipment constraints, marks, and dispatch location.
Evidence readiness
Invoice, packing, origin, declarations, certificates, test records, labels, instructions, and buyer-specific documents.
How to use it
- Freeze the buyer basis. Complete product, quantity, destination, intended use, acceptance, and delivery-window fields before contacting suppliers.
- Issue the same version. Send the same controlled RFQ and attachments to every candidate, with a response deadline and named clarification channel.
- Reject hidden blanks. Ask suppliers to write “included,” “excluded,” “not applicable,” or a quantified value rather than leaving material fields empty.
- Normalize the responses. Convert currencies, units, Incoterms, named places, tooling, packing, lead time, and documents to one comparison basis.
- Request evidence before ranking. Treat certificates, packing drawings, origin statements, and freight assumptions as unverified until the exact scope is supported.
Move from RFQ to delivered decision
Use the supplier response in the landed-cost calculator, cross-check the supplier-document checklist, and compare Incoterm scope in the FOB, CIF, and DAP guide.
Keep the comparison auditable
Record the RFQ revision, response date, supplier clarifications, buyer overrides, and source for every cost assumption. When a supplier changes the product or scope, create a new comparison case instead of silently overwriting the original basis.
Compare your real specification and destination
Use a transparent cost model, or request a source-backed supplier and route comparison for one construction product.