Before paying a deposit
- Supplier legal name, address, and bank beneficiary agree
- Product description matches the controlled specification
- Quantity, units, currency, Incoterm, and named place are explicit
- Packaging, production lead time, and balance-payment trigger are stated
- Required testing, declarations, certificates, markings, and languages are listed
Before booking freight
| Document or evidence | What to cross-check |
|---|---|
| Commercial invoice draft | Names, product descriptions, values, currency, Incoterm, origin, and payment scope. |
| Packing list draft | Package count, net/gross weights, dimensions, marks, and loading pattern. |
| Origin evidence | Whether evidence is required and whether it supports the intended treatment. |
| Transport instructions | Consignee, notify party, named locations, equipment, and handling constraints. |
| Product file | Applicable declaration, technical documentation, test evidence, labels, and instructions. |
Download and use the checklist
Download the supplier-document checklist CSV
Pair it with the detailed article on checking supplier documents before deposit and the EU construction-product compliance guide.
Primary sources
Official sources used to frame the guidance. Check the current product and transaction before acting.
Make the next decision explicit
Compare your real specification and destination
Use a transparent cost model, or request a source-backed supplier and route comparison for one construction product.